Creating and Deleting Folders

By default, messages sent to you are stored in your Inbox. However, you can organize your messages, into a hierarchical folder system, and continue to adjust it as your needs change. For example, you can have a folder called "My Team," with subfolders for each person on your team. When someone leaves your team, you can delete that person's folder. If someone moves to another team, you can move the folder to that team's folder.

The folders you create can reside at the same level as your default folders (Inbox, Sent Items, and so on), or you can build a personal folder hierarchy by creating subfolders within any existing e-mail folder. This means you can create subfolders within a folder such as your Inbox, or within a folder that you created.

Tip  You can also rename a folder. To do so, right-click the folder in the Outlook Bar, and then click Rename.

Creating a Folder

To create a new folder:

1. To display your private and public folders, on the Outlook Bar, click the Folders tab.
2. Right-click any folder in the Outlook Bar, and then click New Folder.
   

   Tips  Though not required, you should use the folder that will contain your new folder. If you are making a new subfolder for a parent folder, then right-click on the parent folder. You can also create a new folder from anywhere in Outlook Web Access by selecting Folder from the New drop-down menu, on the main toolbar.

3. In the Create New Folder dialog box, type in a name for the new folder.
4. In the Folder contains drop-down menu, select the type of items this folder will contain. Your selection will determine which form (Contact, Calendar, mail message, and so on) Outlook Web Access will use to display this folder.
5. In the listing of folders, select where you want the new folder to reside. If the new folder is to be a subfolder of Inbox, for example, click Inbox. If the new folder is to be at the top level of the folder hierarchy, click the first listing (your user name).
6. Click OK. To cancel the operation, click Cancel.

Deleting a Folder

To delete a folder:

1. To display your private and public folders, on the Outlook Bar, click the Folders tab.
2. Right-click the folder you want to delete, and then click Delete.
3. A confirmation window will ask if you want to delete the current folder. Click OK.

Note  When you delete a folder it will be moved to the Deleted Items folder. The folder will not be permanently removed until it is deleted from Deleted Items.