Checking the Availability of Attendees

When creating a meeting request, you can check the schedule of your required and optional attendees in order to determine the best time for your meeting.

To check attendee availability:

1. In the meeting request form, fill in the names of the people you would like to attend your meeting, and then click Availability.
2. The availability chart automatically opens to the day of your meeting, with the time of your meeting highlighted. All attendees' schedules are displayed on the chart, along with your own schedule. A blue bar beside a name means that that person is busy. If your meeting time intersects a blue bar, it means one or more people will not be able to attend your meeting.
   • To move the meeting time, click on the center of the highlighted bar representing the meeting time, and then drag the meeting to a different time.
   • To change only the starting time of the meeting, click on the green line representing the start time and drag it to the left (for an earlier start) or right (for a later start).
   • To change only the ending time of the meeting, click on the red line representing the end time and drag it to the left (for a shorter meeting) or right (for a longer meeting).
3. When you finish checking availability, click the Appointment tab to finish filling out your meeting request.